Travel Reimbursement

Use Travel Punch along-with a rate based salary component to fully automate travel reimbursement.

Travel reimbursement involves compensating employees for expenses incurred while travelling for business purposes. This could include costs such as airfare, hotel accommodations, meals, transportation, and other related expenses.

To get started with Travel Reimbursement, employees should first punch in and punch out their attendance using the Travel Punch feature in the Runtime Workman Application.

Approve Travel Data

Once the Travel Punch is submitted, managers can review and approve Travel Punch requests submitted by employees.

To approve the request, go to Attendance > Travel Data, here you can search an Employee by using any filter including All locations, All Departments, Date, or by Employee name.

Click the 'View' button to see the details of punches, Calculated and Approved distance. Click an 'Eye' icon' under Actions, you will be navigated to the Punch Details screen to Approve the request.

Enter remarks in the 'Comments' section and click 'Approve and Save'. Once it's approved, it will appear in 'Approved' column as shown below.

Capture Rate in Employee's Salary

Managers can view/ add Rate in employee Salary. To make the changes, go to All Employees > Employee > Salary tab.

Click the pencil icon to view/ add any salary details, from here you can view/ add the conveyance rate details which helps in calculating the travel reimbursement. Once it's added you can click the 'Save' button to save the changes.

Capture Unit in Employee's Salary

After capturing the rate, the next step is to capture units for unit-based salary. To capture units for salary, go to Data Capture > Salary - Units.

There are couple of ways through which units can be captured. You can capture the units either by importing them or manually adding them. To import the units, click the 'Import Units from Travel' button as shown below:

You will be directed to the Import screen where you can select the fields including 'Location', 'Department', select the component as 'Conveyance', select the Type of Distance as 'Calculated', enter the comments in 'Comments' section and click 'Import' button as shown below:

After you click the Import button, system will automatically calculate the total units.

To manually add the units, you can manually write it in 'Units' field and click the (+) icon next to the Comments section. It will display the units under the 'Total' column. If you want to see all the added units in detail or if you want to delete any added units, click the icon next to total value under 'Total' column.

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