Provident Fund (PF)

Learn how to configure Provident Fund (PF) Deduction and generate PF Returns in Runtime HRMS

Configuring PF in Runtime HRMS

Go to Setup > Statutory > PF.

Employee Provident Fund

As shown in image above, click ‘Enable PF Deduction’ checkbox to allow PF deduction from employee salary. The rates of deduction can be modified as per changes in law. When changing the rates of deduction, make sure you select correct ‘Effective Date’ from when the change is applicable.

Go to second tab ‘Salary Components’. Select all those components where PF is deductible. Usually PF is on Basic Salary only.

Salary Components tab

On the same page, click on ‘Locations Applicability’ tab to select locations where PF is applicable.

Location Applicability

In case you wish to disable PF deduction for one or more employee as an exception, you can do so in employee profile. Open the employee record, go to Options tab.

Select ‘Do not deduct PF’ and save to save the changes.

Disable PF

Generating PF Return

PF Returns can be generated from Reports > Statutory Reports > PF Report

PF Report

Select a period and click on ‘View Summary’ to display PF contribution summary on screen. Click ‘Export to Excel’ to export the report in excel. Click ‘Export PF Return’ to export the PF return for uploading on PF Portal.

PF Summary in Excel Format

PF Return is a text format file supported by PF portal. To generate report for only one location, select location in the location dropdown.