Week Off Policies

Week Off Policies are a set of fixed or alternating weekly offs that can be assigned to employees profiles.

What is a Week Off Policy?

A Week Off policy is a pre-defined set of week-off configuration that allows you to define fixed week off (every Sunday off) or alternating week offs (second Saturday off) etc.

You can create one or more Week Off Policies and assign a policy to an employee to calculate his/her attendance in accordance with the policy.

How to define a Week Off Policy?

To define a Week Off Policy, go to Setup > Week Off Policies. Click Add New to create a new policy.

As Week Off Policy comprises of the following settings:

  1. Name

  2. Description

  3. General Weekly Offs: If the weekly offs are fixed every week, select the weekly-offs here.

  4. Alternating Weekly Offs: If the weekly offs are not fixed but alternative for e.g. second and fourth Saturday are off, select the same under here.

  5. Salary For Weekly Off: If weekly offs are payable, select Weekoffs are Payable

Here's a preview of the Week Off Policy editor:

How to Assign Week Off Policy to an employee?

To assign a week off policy to an employee, open the employee record and go to Work Profile tab.

Under Work Profile tab, there is a dropdown for Week Off Policy that lists all the defined policies. Select the policy applicable to this employee and click Save.

How does Week Off Policy Work?

Week Off policy is used to determine whether a particular date is a weekly off or a working day. To determine the weekly off, Runtime HRMS follows below sequence:

  1. Week Off manually updated on employee attendance

  2. General Weekly Off (as per assigned policy)

  3. Alternating Weekly Off (as per assigned policy)

To understand this, consider that Saturday is NOT marked as a Weekly Off in General Weekly Offs of the assigned policy. In such case, week off will not be assigned (point no. 2 above). However, consider that second Saturday is marked as weekly off in Alternating Weekly Offs of the policy. Then, as per point no. 3 above, weekly off will be marked on second Saturday of the payroll periods and other 3 Saturdays will remain working days.

Migration to Week Off Policies

Go Live: Sep 10, 2023

With introduction of the Week Off Policies, we've migrated your existing weekly off configuration (location based) by creating default Week Off Policies for each Location. For e.g. if a Location with the name Head Office is defined, we would have created a Week off Policy with the name Head Office Week Off Policy. All those employees who belonged to Head Office, will now be assigned Head Office Week Off Policy.

While creating the week off policies from locations, we have kept the alternating week offs (Mon-Sun) turned OFF. It means that the newly created Week Off Policies will only have a General Week Off as it was defined earlier in Week Off Configuration. This is done to make sure there is no change in the way you have been using Runtime HRMS before this migration.

You can, however, go ahead and edit the auto-created policies or create new policies to make use of alternating weekly offs.

For any questions or clarifications, raise a support ticket from your login and our team will get back to you as soon as possible.

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