Biometric Integration

Runtime HRMS provides multiple methods to integrate your biometric machine for importing attendance.
In case you are planning to buy a new Attendance Machine, we highly recommend you to consider using Runtime Gatekeeper instead. It is a simple mobile app which can convert any android phone into an attendance machine and comes free with Runtime HRMS. Click here know more about Runtime Gatekeeper.

Download latest version of Runtime Attendance Sync

ras_installer_2.3.zip
6MB
Binary
Runtime Sync Installer Setup (Windows)
You may get a warning after download that the file is unsafe or may contain viruses. Simply select Keep File or Continue Downloading to be able to download.
This is the official link for the setup file. Please do not download from other sources or links available on the internet.

Runtime HRMS provides two methods to integrate your existing attendance machine/biometric device.
  1. 1.
    Offline Sync using Runtime Attendance Sync utility
  2. 2.
    Online Sync over Static IP

Offline Sync using Runtime Attendance Sync utility

Using this option, all you need to do is install our Attendance Sync Utility on your computer. This utility keeps running in the background and attendance is synced periodically from your local database to Runtime HRMS server.
It supports following types of databases:
  1. 1.
    MS Access
  2. 2.
    MS SQL Server
Here are step by step instructions to setup and configure the utility:

Create a Sync Device in Runtime HRMS

Login to Runtime HRMS and go to Setup > Time > Sync Devices:
Sync Device Setup option in Runtime HRMS
Click on ‘Add Device’ button at top right and enter a friendly name into the dialog.
Add sync device dialog in Runtime HRMS
List of Sync Devices added
After the device is added, click on ‘Key’ icon to view device key. You will need this key to activate Sync Utility in next steps.
Sync Utility Key to activate installation

Installing and activating Attendance Sync Utility

Download latest setup of Attendance Sync Utility from this link. Install on the computer where your attendance data is saved from biometric device.
Upon first launch, you will see this login dialog:
Attendance Sync Utility Login Dialog
Enter your administrator email or mobile and your password along-with the Device Key noted in previous step. Click on Login. You will then see the below application window:
Runtime Attendance Sync Utility Main Window
Click on Settings to configure your attendance machine database for syncing.
Select the relevant tab based on your database type from ‘MS Access’ or ‘MS SQL Server’
MS Access Settings
MS SQL Settings
After entering the relevant details, click on ‘Connect’ to check if the connection is successful. Once successfully connected, the system will start syncing data automatically in batches.

Online Sync over Static IP

If your attendance machine uses MS SQL Server as database and you have an Static IP assigned to your server, you can simply configure your database details in Runtime HRMS to auto-sync attendance.
To do this, go to Setup > Time > Biometric
Biometric settings page
Click on ‘Add Device’ button at top right to open a dialog as shown below:
Static IP Sync Settings
Enter your server information and click on ‘Save’.
After saving, you can check connection by clicking on ‘Connect’ icon from the list. If connection is successful, the system will automatically start syncing your attendance from your local server to Runtime HRMS Server.
If you have more questions on this topic, feel free to contact us.
To integration attendance sync from a biometric device, map your employees’ biometric codes in Runtime HRMS.
To map the biometric codes go to the Attendance > Biometric codes. Click on the Load button to view the employees’ list to set their biometric codes. You can also filter employees’ lists by location.
This image shows the first step to set biometric code in hrms.

Map Biometric Codes

In order for Biometric Sync to work, you also need to map Biometric codes of employees with Runtime HRMS. To do this, go to Attendance > Biometric Codes.
When you click on the ‘Load’ button a list of employees will open where you can enter the biometric code for every employee. See sample below.
This image shows the list of employees to set biometric codes.
Note: There is no save button on this page. As soon as you enter the biometric code and move to next item, the same will be saved automatically.

Verify Entries

Click ‘Load’ again to verify if your entries are successfully saved.