Manual Attendance

The manual Attendance allows you to capture total number of presents, absents, leaves etc., in the month without tracking daily attendance.

Enable Manual Attendance

To enable the manual attendance option go to Setup > Attendance Settings. To enable maintaining attendance on a manual level, enable this option as shown below. Save the setting to proceed.

Enable Manual Attendance

Please note that as shown in the screenshot above, enabling manual attendance will disable Employee attendance calendar, attendance import, daily time in/out punch view.

View Manual Attendance

After enabling the manual attendance option, go back to Attendance > Manual Attendance page. You will be able to view the monthly present, leaves, and absents as shown below. You can use the filters to view attendance for a particular location, cost center or department.

Manual Attendance Capture

Update Attendance Numbers

Using the page above, update the present, absent, weekly off, holiday, etc. for each employee by entering the value in respective cell. You can also use bulk-update by using the ‘Export or Import’ option. Click on the Export or Import option on top of the right in the manual attendance setting as shown above.

Download the Excel Template

Click on the Export button to download the existing monthly attendance data in an excel template.

Attendance Import Dialog

Update and Import Excel

This is how an excel file of existing monthly attendance will look like. Edit the monthly attendance of any specific employee or in bulk then save the file. To update the monthly attendance of employees, choose the saved excel file with edits and click on the ‘Import’ button shown above.

Monthly Attendance Import Excel Template

When to use Manual Attendance

Manual Attendance should be used only when you do not want to capture employee attendance on a daily basis. Using manual attendance will not tell you if an employee was absent or present on a particular date. You will only know the total number of days he/she was present or absent during a month.

Usually, if you have a separate system to track employee attendance in detail, and want to use Runtime only to calculate payroll based on total presents/absents, then you can enable this option. In other cases, this option is not recommended.